Board Meeting Minutes

South Indianapolis Youth Hockey Association - SIYHA

10/21/24 Board Meeting Notes 

Date of Meeting: 10/21/24 @ 6:00PM @ Perry Park Ice Rink

Next meeting:  11/18/24 @ 6:00PM @ Perry Park Ice Rink

Attendance:

•  President - Ashleigh Taylor
•  Vice President - 
• Treasurer - Tony Kerins
• Secretary - Shannon Romine 
• At Large Member- Registrar - Alicia Boesgaard
• At Large Member - Ryker Kuntz
• At Large Member- Barn Manager - Erik Heinz
• Coaching Director - Henry Flores
• Buckeye Rep. - Rachael Brunet 
• House Rep. - Ross Brinkoetter

Additional Attendees: 

Absent: Tony Kerins, Ryker Kuntz

Agenda: 

Vote for New Board Member: Mike Jones, Mason Edlund, Autumn Stepanek

• Voted on ballots - Mike Jones was the winner

Vice President position - Erik interested in position; nominated, seconded, and voted approval 

Budget Updates (Tony)

• 10u player got Perani’s scholarship to pay for fees
• Only 2 players not current on payments
• 75K in bank

Buckeye Updates (Rachel) – no updates; no questions at this time

• Some changes to how banners, medals, and rings for end of season
• Questions about Refs - seems to have been more issues lately. Accelerated program allowing refs to do games sooner than past. Refs signing off on things and causing a lot of issues.  

ISHA Update - 8u jamborees & State registration is open. State registration closes Nov. 1 must be paid by Dec. 1; Parkview Health will run the State Tournament beginning next year (25-26)

Coaching (Henry)

• Document to track penalties/majors/etc.
• 2 players have received Game misconducts (12u travel & 14u travel)
• Henry looking into challenging the 12u misconduct but Board noted difficulty in overturning calls on the ice 
• Chad Brunet volunteered with house practices to help give guidance

Fundraising - sponsorships (Shannon)

• Yard Signs - proof from PrintWorks. Sell 50 - $13.50 each + $60 fee for personalization. $735. Sell for $25 each
• Jessica Monroe handing taking orders and distribution. Question about how to do payments?
• Sponsorship Updates (Erik) -- team and organization (tshirts) 
• Emails sent. Phone call and walk in spree for next steps.

House Hockey 

• Current Registered House Players (73 of 72 projected)

6U - 10 of 10 budgeted

8U - 16 of 16 budgeted

10U - 14 of 12 budgeted

12U - 18 of 16 budgeted

14U - 15 of 15 budgeted

• Celly Day went great - got good feedback from parents.
• 317 league games start 10/26 for 8u and 11/12 for 10-14u
• Need to schedule refs for games at Perry? - Oliver from IYHA will schedule refs; scoresheets in barn for home games
• 8u will get 8 games; not willing to play south, but does help us with fees
• 8u Select Team State Feb. ($1175) and 1-2 8u jamborees (Indy Dec. 15 & Ft. Wayne Jan. 18 - $500/each) 
• $250 extra for 10 players, state, Indy jamboree, 3 addtl practices (Nov,Dec, Jan); $300 for both jamboree
• Will create separate team on Crossbar for communication

Registrar (Alicia)

• House coaches, managers, volunteers, locker room monitors, etc. - document in Google Drive (needs update w/current items); new additions 
• Background check, Safe Sport, USA Hockey #
• Coaching modules need done by Dec. 30th
• Student coaches?? - helping Pat w/6u & other house teams at practices 
• Make a sheet to give to players who want to help - must do player coach training. Must be asked by coach to attend. No stick if you are helping coach. If there are enough adults then we don’t have the player coaches on the ice. 13+ must do coaching
• Do we hold a class for this w/Henry?

Uniforms/Sweatshirts (TKO) (Erik)

• House jerseys round 1, order arrived - round 2 ordered - delivery late this week (all 8u and late registrants) - round 3 submitted (
• Sweatshirts - any invoices not paid for - working with Tony to resolve
• Remaining orders: Jackets for house coaches.  

Barn - expectations for coaches when it’s open

• Make sure coaches check to make sure the barn is locked when practices are over. - Put reminder in the Coaches Group Me

Try Hockey for Free Sat. Nov. 2 - 2:30-5:00 (volunteers 2-5:00)

• Volunteer sign up live on Crossbar
• Get the word out - share the flyer

Pictures w/Tenth Street Photography

• Picture night -- need to send an email out to families with dates and order info
• Friday, November 1st - 6u, 8u, 10u, 12u House
• Monday November 11th - 14u house & 10u, 12u, 14u Travel
• Need to send picture people rosters w/players names and contact info.
• Send email w/dates and times for picture days

Sharks Bulletin board @ Perry Park- rolling white board one side bulletin board the other side white board for coaches to use.

• Look into getting this.

Important Dates:

SIYHA Schedule 24-25 /  Perry Park Rink Schedule

• Oct. 21 - Board Mtg. 6:00 @ Perry Park Ice Rink
• Nov. 2 - Try Hockey for Free 2-5:00 PM
• Nov. 18 - Board Mtg. 6:00 @ Perry Park Ice Rink
• Dec. 16 - Board Mtg. 6:00 @ Perry Park Ice Rink
• Jan. 20 - Board Mtg. 6:00 @ Perry Park Ice Rink
• Jan. 31-Feb. 2 State tourney (Governor’s cup)
• Feb. 17 - Board Mtg. 6:00 @ Perry Park Ice Rink
• Feb. 28-Mar. 2 BTHL End of Season Tourney (tentative date)

Notes:

• 6u & 8u -need to put a focus on better skating skills.

Future Things to Discuss: 

• SIYHA Spectator Zero Tolerance Behavior Policy 
• Digital Reporting Form
• Future scheduling - Taking over Little Blackhawks, Learn to Play
• Structure of board/positions. More specific w/who does what…dividing up work. Ideas: Travel Manager, House Manager, Rink/Hockey Growth Committee, Fundraising/Sponsorship Committee, Events/Community Outreach/Volunteers, . Can’t get everything done in a 1 hour meeting once a month. Some of these committees will need to meet in addition.  
• Events: Try Hockey for Free, Pond Hockey-Thanksgiving 3v3, December Reindeer games,, etc.
• Fundraising: 
• Growth: Learn to Play Program - Little Sharks?
• House end of season medals - order
• Consider a rolling bulletin board/whiteboard to promote/advertise organization